Outsourced bookkeeping and accounting services

Bookkeeping & general ledger

Accurate books are the foundation of every financial decision. We record and categorize every transaction, keep your chart of accounts organized, and close your books on a fixed monthly calendar so your numbers are always current.

• Always up to dateTransactions are recorded continuously, not in a rush at year end.
• Ready for your tax adviserClean, well-documented records make year-end and tax filings faster.
• A clear picture of profitConsistent categorization means your reports compare like with like, month after month.

What's included

• Transaction recording and categorizationIncome, expenses, transfers and adjustments posted to the right accounts.
• Journal entriesAccruals, prepayments, depreciation and month-end adjustments.
• Chart of accounts design and clean-upA structure that matches how your business actually reports.
• Month-end closeA repeatable close checklist with a trial balance at the end of every month.
• Catch-up and clean-up bookkeepingBring months or years of backlog up to date and correct past errors.
• Multi-entity and multi-currency booksSeparate ledgers per entity, with consolidated reporting where you need it.

What you receive

• Closed monthly books
• Trial balance
• General ledger detail
• Month-end close checklist

Moving to NetSuite? See NetSuite implementation.

Reconciliations

Every balance on your books should match reality. We reconcile your bank, card and payment accounts each period, investigate differences, and resolve them before they turn into bigger problems.

• Errors caught earlyDuplicate payments, missing receipts and bank errors are found the same month.
• Cash you can trustThe cash figure in your reports is the cash you actually have.
• Audit-ready balancesEvery reconciled account has a supporting schedule.

What's included

• Bank account reconciliationAll operating, savings and foreign-currency accounts.
• Credit-card reconciliationCompany and employee cards matched to receipts.
• Payment gateway and merchant reconciliationStripe, PayPal, Shopify and similar payouts matched to sales and fees.
• Balance sheet reconciliationsLoans, deposits, prepayments, accruals and suspense accounts.
• Intercompany reconciliationBalances between related entities agreed and eliminated.

What you receive

• Monthly reconciliation reports
• Unreconciled items list
• Supporting schedules

Accounts payable & receivable

We manage the money going out and coming in. Bills are captured, approved and paid on schedule, customers are invoiced promptly, and overdue accounts are followed up consistently.

• Healthier cash flowFaster invoicing and steady follow-up shorten the time it takes to get paid.
• Stronger supplier relationshipsVendors are paid correctly and on time.
• Fewer payment errorsApproval steps and three-way matching stop duplicate or incorrect payments.

What's included

• Vendor bill capture and codingInvoices entered, coded to the right accounts and matched to purchase orders.
• Approval workflows and payment runsScheduled payment batches prepared for your approval.
• Vendor statement reconciliationSupplier balances agreed to their statements.
• Customer invoicingInvoices raised accurately and sent on time.
• Payment application and collectionsReceipts matched to invoices, with polite, consistent follow-up on overdue accounts.
• Credit notes and customer queriesDisputes and adjustments resolved and recorded.

What you receive

• AP aging report
• AR aging report
• Payment run schedules
• Collections status

Financial reporting & analysis

Numbers are only useful when they tell you what to do next. Each month we turn your closed books into clear management reports, explain what changed and why, and help you plan ahead with budgets and forecasts.

• Better decisionsSee which products, projects or teams make money and which don't.
• No surprisesCash flow forecasts show shortfalls weeks before they happen.
• Confidence with stakeholdersConsistent, well-presented reports for partners, lenders and investors.

What's included

• Monthly management accountsProfit and loss, balance sheet and cash flow statement.
• Variance and trend analysisActuals compared to budget and prior periods, with commentary.
• KPI trackingThe metrics that matter to your business, reported consistently.
• Budgets and forecastsAnnual budgets and rolling forecasts built with you.
• Cash flow forecastingA forward view of cash so you can plan spending and funding.
• Departmental, project and client profitabilityP&L by business line, location or job.

What you receive

• Monthly management pack
• Variance commentary
• KPI summary
• Cash flow forecast

Running NetSuite? See NetSuite reporting and analytics.

Payroll & expense management

People costs are usually your largest expense. We support accurate, on-time payroll, keep employee expenses under control, and make sure every payroll cost lands correctly in your books.

• Accurate, on-time payYour team is paid correctly every cycle.
• Spending you can seeEvery expense claim is checked, approved and categorized.
• Clean payroll accountingPayroll liabilities reconcile to what was actually paid.

What's included

• Payroll processing supportPreparing payroll inputs and checking outputs from your payroll provider.
• Payroll journals and reconciliationSalaries, deductions and employer costs posted and reconciled.
• Expense claim review and reimbursementReceipts checked against your policy before reimbursement.
• Company card spend managementCard transactions coded, receipted and reviewed.
• Payroll and HR software supportWorking inside your existing payroll and expense tools.

What you receive

• Payroll reconciliation
• Expense reports
• Cost allocation by team

Compliance & controls

Good controls protect your business from errors, fraud and missed deadlines. We help you put sensible financial checks in place, track statutory deadlines, and keep your records ready for tax filings and audits.

• Fewer missed deadlinesA shared compliance calendar keeps filings on track.
• Lower riskSegregation of duties and approval rules reduce the chance of costly mistakes.
• Smoother auditsAuditors and tax advisers get organized schedules, not a box of receipts.

What's included

• Internal controls and approval policiesClear rules for who approves spending, payments and journals.
• Documented finance proceduresStep-by-step processes so your finance work does not depend on one person.
• Compliance calendarTax, payroll and statutory deadlines tracked for you.
• Sales tax, VAT and GST reconciliationsTax accounts reconciled to support your adviser's returns.
• Year-end and audit preparationYear-end schedules and supporting documents for your accountants and auditors.

What you receive

• Compliance calendar
• Process documentation
• Year-end audit file

Dedicated accountant

When you need more than a few hours, add a full-time accountant to your team. We recruit, employ and manage them; they work exclusively on your accounts, follow your processes and reporting calendar, and stay with you month after month.

• A real member of your teamOne named person who knows your business, not shared capacity.
• No hiring or HR burdenWe act as employer of record, handling recruitment, payroll and statutory filings.
• A 60–75% saving on laborLower salary and overhead costs than an equivalent US hire, with extended working hours.

What's included

• Recruitment and vettingWe find and assess an experienced accountant for your needs.
• Onboarding to your systemsYour accountant learns your software, processes and calendar.
• Employment, payroll and HRPay runs, deductions and statutory filings handled by us.
• Continuity guaranteedIf anything changes, we manage the handover; the turnover risk is ours.
• Oversight and quality reviewSenior review of your accountant's work.

What you receive

• A dedicated full-time accountant
• 40 hours a week
• Senior review